This website, www.qualifiedgenealogists.org, is owned and operated by the Register of Qualified Genealogists, a company limited by guarantee and registered at 49 Station Road, Polegate, East Sussex, BN26 6EA, England under company number 09933308.
We understand that your privacy is important to you and that you care about how your information is used and shared online. We respect and value the privacy of everyone who visits our website and will only collect and use information in ways that are useful to you and in a manner consistent with your rights and our obligations under the law.
Scope – What Does This Policy Cover?
What Data Do We Collect?
We may collect and process the following data about you:
• Information you provided to us. You may voluntarily give us information about yourself by filling in forms on our site or by corresponding with us by email or otherwise. In particular this includes information you provide when applying for membership of RQG and may include your name; contact information such as your address, email and telephone number; your business website; details of qualifications achieved, or being studied; a digital copy of your qualification certificate; and consent to notices. Likewise members may choose to provide information which is included on their member profile and which is visible to any user of this website.
• Information we collect about you. Some data will be collected automatically each time you visit our site:
o technical information including IP address; browser type and version; operating system and platform;
o information about your visit, such as a list of URLs starting with a referring site, your activity on our site, and the site you exit to.
For further details, please see the section below on Cookies.
How Do We Use Your Data?
All personal data is stored securely in accordance with the principles of the Data Protection Act 1998. For more details on security see section 6, below.
We use your data to provide the best possible [products and] services to you. This includes:
• Providing and managing your Membership account;
• Providing and managing your access to our site;
• Personalising and tailoring your experience on our site;
• Supplying our services to you;
• Responding to communications from you;
How and Where Do We Store Your Data?
We only keep your data for as long as we need to in order to use it as described above in section 5, and/or for as long as we have your permission to keep it.
Some or all of your data may be stored or transferred outside of the European Economic Area (“the EEA”) which consists of all EU member states, plus Norway, Iceland and Liechtenstein. You are deemed to accept and agree to this by using our site and submitting information to us. If We do store or transfer data outside the EEA, We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the EEA and under the Data Protection Act 1998. Such steps may include, but not be limited to, the use of legally binding contractual terms between us and any third parties we engage and the use of the EU-approved Model Contractual Arrangements.
Data security is of great importance to us, and to protect your data We have put in place suitable physical, electronic and managerial procedures to safeguard and secure data collected through our site.
Notwithstanding the security measures that we take, it is important to remember that the transmission of data via the internet may not be completely secure and that you are advised to take
Do We Share Your Data?
We will not share your data with other companies.
We may compile statistics about the use of our site including data on traffic, usage patterns, user numbers, sales and other information. All such data will be anonymised and will not include any personally identifying information.
In certain circumstances we may be legally required to share certain data held by us, which may include your personal information, for example, where we are complying with the requirements of legislation, a court order, or a governmental authority. We do not require any further consent from you in order to share your data in such circumstances and will comply as required with any legally binding request that is made of us.
Your Right to Withhold Information
You may access certain areas of our site without providing any data at all. However, to use all features and functions available on our site you may be required to submit or allow for the collection of certain data.
How Can You Access Your Data?
You have the legal right to ask for a copy of any of your personal data held by us (where such data is held) on payment of a small fee which will not exceed £10. Please contact us for more details using the contact details below.
What are Cookies?
A cookie is a small text file containing an identifier (a string of letters and/or numbers) which is sent to your computer or mobile device by a web server and is stored by your browser. The identifier is then sent back to the server each time your browser requests a page from the server.
Cookies are either “session” cookies or “persistent” cookies: a session cookie is deleted at the end of the user session, when the web browser is closed; a persistent cookie, however, will be saved on your device and will remain valid until its set expiry date, unless deleted earlier by the user.
Cookies do not typically contain any information that personally identifies you, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
Cookies can be used by web servers to identify and track users as they navigate different pages on a website and identify users returning to a website.
What Cookies Do We Use and What For?
We do not use third party/advertising Cookies.
All Cookies used by and on our site are used in accordance with current UK and EU Cookie Law.
The following Cookies may be placed on your device:
|_eventqueue||First-Party||10 mins||This cookie is used by Clicky Analytics. Typical value: %7B%22heatmap%42%3A%5B%6D%2C%22events%33%3A%6B%5D%6D|
|_first_pageview||First-Party||1 hr||This cookie is used by Clicky Analytics. Typical value: 1|
|_ga||First-Party||2 years||Google Analytics cookie used to distinguish users. Typical value: GA1.2.1306147470.1859413148|
|_gat||First-Party||10 mins||Google Analytics cookie used to throttle request rate. Typical value: 1|
|_jsuid||First-Party||20 years||This cookie is used by Clicky Analytics. Typical value: 188754843|
|cf7msm_check||First-Party||Session||This cookie is used in our forms to make sure they are made for your browser choice. Example value: 1|
|heatmaps_g2g_100928081||First-Party||1 hr||This cookie is used by Clicky Analytics. Typical value: no|
|phpbb3_apiqj_k||First-Party||1 year||This cookie is used by the Members Forum. Typical value: empty.|
|phpbb3_apiqj_sid||First-Party||1 year||This cookie is used by the Members Forum. Typical value: c8616dc6f23cd84ea795c801c43cdfe2|
|phpbb3_apiqj_u||First-Party||1 year||This cookie is used by the Members Forum. Typical value: 1|
|PHPSESSID||First-Party||Session||This cookie is a reference to a unique session ID set by our website code (PHP) for a current browsing session. No personal data is stored in it. The session is ended when a user’s browser is closed. Example content: hsd8v5q6d9gf8skvus3umdnmp5.|
|viewed_cookie_policy||First-Party||1 year||Typical value: yes.|
|wordpress_logged_in||First-Party||Session||When you log in to our site this cookie keeps you from having to reentering your log in details. It stores only that your login details have been checked. Example value: User%7C1256564696%7Csnki42dqsn7yKDEfqGO6m0ggh5xP1hoRm4aTvr4GjL%7C9ed84d6e8a850cc3338027b32566a3f09ad00a5c8d9a8ee3db47a9ca48a|
|wp-settings-7||First-Party||2 hrs||This cookie is used for settings and configuration purposes only. Typical value: libraryContent%3Dbrowse%26imgsize%3Dfull%26editor%3Dhtml%26post_dfw%3Doff%26wplink%3D1|
|wp-settings-time-7||First-Party||2 hrs||This cookie is used for settings and configuration purposes only. Typical value: 1357316633|
You can choose to delete Cookies at any time however you may lose any information that enables you to access our site more quickly and efficiently including, but not limited to, login and personalisation settings.
It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
Effective Date: 25 Feb. 2016