In the light of Covid-19 we do not want members to have to leave their homes to post a letter, and we should not assume all members would be able to print and scan a signed document. To keep the process as convenient as possible, we have decided that members should reply by email. The legislation [CA2006 s.296] requires receipt of an authenticated document identifying the resolution to which it relates and indicating agreement to the resolution. We have therefore decided on the following form of words to be included in the reply:
I, [insert your name here], member number [insert your member number here] being a person entitled to vote on the Resolution on 26 May 2020, hereby irrevocably agree to the Resolution.
Your member number, which is required to help authenticate your reply email, has recently been sent to you by Clare Fowler.